General data protection information according to Art. 13 GDPR

 The protection of your personal data is of particular importance to us. We therefore process your personal data (hereinafter referred to as “data”) exclusively on the basis of the applicable legal provisions. With this privacy notice, we aim to provide you with comprehensive information about the processing of your data within our company, as well as your rights and claims under data protection law in accordance with Art. 13 of the EU General Data Protection Regulation (GDPR). 

1. Who is responsible for data processing and who can you contact?

The controller is

Hasenkopf Industrie Manufaktur GmbH
Stöcklstraße 1-2
84561 Mehring

Phone: +49 (0) 8677 9847 0
E-mail: info@hasenkopf.de

The company data protection officer is

Robert Heindl
Project 29 GmbH & Co KG

Ostengasse 14

93047 Regensburg

Phone: 0941 2986930

E-Mail: anfragen@projekt29.de

2. Which data is processed and from which sources does it originate?

We process the data that we have received from you as part of the contract initiation or processing, on the basis of consent or as part of your application to us or as part of your employment with us.

The personal data includes

Your master/contact data, for customers this includes e.g. first name and surname, address, contact details (e-mail address, telephone number, fax), bank details.

For applicants and employees, this includes, for example, first name and surname, address, contact details (e-mail address, telephone number, fax), date of birth, data from CV and references, bank details, religious affiliation, photographs.

In the case of business partners , this includes, for example, the name of their legal representatives, company, commercial register number, VAT number, company number, address, contact details (e-mail address, telephone number, fax), bank details.

For visitors to our company, this includes name and signature.

For journalists , this includes first and last name, e-mail address, fax number.

For competition participants , this includes first and last name, e-mail address.

In addition, we also process the following other personal data:

• Information on the type and content of contract data, order data, sales and receipt data, customer and supplier history and consultation documents,

• advertising and sales data,

• Information from your electronic communication with us (e.g. IP address, log-in data),

   

• other data that we have received from you in the course of our business relationship (e.g. in discussions with customers),

• data that we generate ourselves from master/contact data and other data, e.g. by means of customer demand and customer potential analyses,

• the documentation of your declaration of consent for the receipt of e.g. newsletters.

• Photographs taken as part of events.

3. For what purposes and on what legal basis is the data processed?

We process your data in accordance with the provisions of the General Data Protection Regulation (GDPR) and the Federal Data Protection Act 2018 as amended:

• for the fulfillment of (pre-)contractual obligations  (Art. 6(1)(b) GDPR):
  Your data is processed for the purpose of contract execution, whether online or at one of our locations, as well as for the administration of your employment relationship within our company. Data is processed in particular during contract initiation and performance. 
• For compliance with legal obligations (Art. 6(1)(c) GDPR): 
  Processing of your data is necessary for the purpose of fulfilling various legal obligations, e.g. from the German Commercial Code or the German Fiscal Code.
• For the purposes of legitimate interests (Art. 6(1)(f) GDPR): 
   Based on a balancing of interests, data processing may take place beyond the actual fulfillment of the contract in order to safeguard our legitimate interests or those of third parties. This includes, for example: 
  
  • Advertising or marketing (see no. 4),
  • measures for business management and further development of services and products
  • in the context of legal prosecution
  • Sending of non-sales-promoting information and press releases.
• Based on your consent (Art. 6(1)(a) GDPR):
  If you have given us your consent to process your data, for example for sending newsletters, publishing photos, or conducting competitions.

4. Processing of personal data for advertising purposes

Under the legal requirements of Section 7 (3) UWG, we are entitled to use the e-mail address you provided when concluding the contract for direct advertising for our own similar goods or services. You will receive these product recommendations from us regardless of whether you have subscribed to a newsletter.

If you do not wish to receive such recommendations from us by e-mail, you can object to the use of your address for this purpose at any time without incurring any costs other than the transmission costs according to the basic rates. A message in text form is sufficient for this. Of course, every e-mail always contains an unsubscribe link.

You can object to the use of your personal data for advertising purposes at any time, either as a whole or for individual measures, without incurring any costs other than the transmission costs according to the basic rates.

5. Who receives my data?

If we engage a service provider as a data processor, we nevertheless remain responsible for the protection of your data. All processors are contractually obliged to treat your data confidentially and to process it only within the scope of their services.

Processors engaged by us receive your data only if they require it to fulfill their respective services. These include, for example, IT service providers needed for the operation and security of our IT systems, as well as marketing and address service providers for our own advertising activities.

Your data is processed in our customer database. This database supports the improvement of data quality (e.g. removal of duplicates, identification of moved or deceased persons, address corrections) and allows enrichment with data from publicly available sources.

Where there is a legal obligation, as well as in the context of legal enforcement, public authorities, courts, and external auditors may be recipients of your data. In addition, for the purposes of contract initiation and fulfillment, insurance companies, banks, credit agencies, and service providers may receive your data.

6. How long will my data be stored?

We process your data for the duration of the business relationship or until the expiry of applicable statutory retention periods (e.g. under the German Commercial Code (HGB), Fiscal Code (AO), or Working Time Act). Beyond that, data may be stored for as long as necessary to resolve any legal disputes in which the data is required as evidence.

7.  Are personal data transferred to a third country? 

As a general rule, we do not transfer any data to third countries. Such transfers only take place in individual cases on the basis of an adequacy decision by the European Commission, standard contractual clauses, appropriate safeguards, or your explicit consent.

8. What data protection rights do I have?

You have the right to information, correction, deletion or restriction of the processing of your stored data, a right to object to the processing as well as the right to data portability and the right to lodge a complaint in accordance with the requirements of data protection law.

Right to information:
You can request information from us as to whether and to what extent we process your data.

Right to rectification:
If we process your data that is incomplete or incorrect, you can request that we correct or complete it at any time.

Right to erasure:
You can demand that we erase your data if we process it unlawfully or if the processing disproportionately interferes with your legitimate protection interests. Please note that there may be reasons that prevent immediate erasure, e.g. in the case of statutory retention obligations.

Personal data

Personal data refers to any information relating to you as an individual. This includes your name, address, and email address. You are not required to provide any personal data in order to visit our website. However, in certain cases we need your name, address, and additional information to provide the requested services.

The same applies if you request informational materials from us or if we respond to your inquiries. In such cases, we will always inform you accordingly. We only store data that you provide to us either automatically or voluntarily.

When you use our services, we generally collect only the data necessary to provide those services. We may ask for additional information, but this is always voluntary. Whenever we process personal data, we do so in order to provide our services or to pursue our legitimate commercial interests.

Irrespective of your right to erasure, we will delete your data promptly and in full, provided that no contractual or legal retention obligations prevent such deletion.

Right to restriction of processing:

You can demand that we restrict the processing of your data if

• you contest the accuracy of the data, for a period enabling us to verify the accuracy of the data
• the processing of the data is unlawful, but you oppose the erasure of the data and request the restriction of its use instead
• we no longer need the data for the intended purpose, but you still need this data to assert or defend legal claims, or
• you have objected to the processing of the data.

Right to data portability:
You may request that we provide you with the data you have provided to us in a structured, commonly used and machine-readable format and that you may transmit this data to another controller without hindrance from us, provided that

• we process this data on the basis of your revocable consent or for the performance of a contract between us, and
• this processing is carried out by automated means.

If technically feasible, you can request that we transfer your data directly to another controller.

Right to object:
If we process your data on the basis of legitimate interest, you can object to this data processing at any time; this would also apply to profiling based on these provisions. We will then no longer process your data unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms or the processing serves the establishment, exercise or defense of legal claims. You can object to the processing of your data for the purpose of direct advertising at any time without giving reasons.

Right to lodge a complaint:
If you are of the opinion that we are violating German or European data protection law when processing your data, please contact us so that we can clarify any questions. Of course, you also have the right to contact the supervisory authority responsible for you, the respective state office for data protection supervision. If you wish to assert one of these rights against us, please contact our data protection officer. In case of doubt, we may request additional information to confirm your identity.

9. Am I obliged to provide data?

The processing of your data is necessary for the conclusion or fulfillment of the contract you have entered into with us. If you do not provide us with this data, we will generally have to refuse to conclude the contract or will no longer be able to perform an existing contract and will therefore have to terminate it. However, you are not obliged to give your consent to data processing with regard to data that is not relevant or legally required for the fulfillment of the contract.